# Keep workshop sessions and joining links accurate

Written by Geeta Thakker
Updated 2026-09-19

The explainx workshop run is the reference for session dates and joining information. Authorized staff should keep it consistent with public descriptions and learner communications.

## Prepare each session

Confirm the title, date, time zone, duration, and Zoom meeting link. Make sure the host can start the meeting and the link works for a participant. Check that the exercise and required resources are ready.

## Verify the learner view

Review the session in the workshop dashboard with the intended access. All sessions run on Zoom. Learners can see their classes in the dashboard; the Zoom joining link becomes available five minutes before the scheduled start. Check both the visible schedule and the link availability at that time. Private links belong in enrolled-learner surfaces.

## When details change

Coordinate the change with the explainx team, update the run, and notify affected learners through the agreed channel. Ask learners to check any manually saved calendar events. Updating a classroom post alone should not be treated as updating every calendar or email.