# Prepare a live workshop for a larger group

Written by Geeta Thakker
Updated 2026-09-19

A larger explainx workshop needs enough meeting capacity, facilitation support, and a clear plan for questions. Confirm these before enrollment exceeds your delivery capacity.

## Check the setup

Verify the Zoom account’s participant limit, duration, host permissions, and planned interaction features. Test the learner joining flow and agree who handles access issues while teaching continues.

## Design participation

Use clear written exercises, focused questions, and a way to collect repeated blockers. Assign staff to monitor questions when the group is too large for one instructor to manage effectively. Preserve the feedback promised on the workshop page.

## Plan for disruption

Prepare a backup host and a communication path if the meeting fails. Keep a working sample available for tool problems. Afterward, review unresolved questions and recording access. Do not assume a large registration count means everyone will attend or that silent learners do not need help.