# Coordinate co-instructors and workshop staff

Written by Geeta Thakker
Updated 2026-09-29

Each person helping with an explainx workshop should use their own account and receive only the access needed for their role. Coordinate permissions through authorized staff.

## Agree responsibilities

Decide who teaches, manages the meeting, answers classroom questions, reviews exercises, and handles account issues. Include a backup plan for the live host.

## Arrange access

Provide the account identifier through the approved private process and ask the team to verify the necessary access. A community role badge or a shared classroom URL is not a substitute for permission checks.

## Review after the run

Remove access that is no longer needed and keep ownership of resources clear. Never share account passwords, session cookies, or payment-provider credentials. When staff change, update the learner-facing contact and explain who will handle outstanding questions so the handover does not leave learners without support.

## Staff a teacher community

A teacher community has separate roles from workshop staff. Its owner can invite instructors or moderators, or appoint an existing member from the Members section. Follow [Invite learners and manage community roles](/help/articles/community-invitations-and-roles). A community staff role applies only to that community and does not grant workshop classroom access.